1. What is this Privacy Notice about?
This Privacy Notice explains how MAYA Consulting Oy ("MAYA", "we", "us") processes personal data relating to subcontractors, independent professionals, freelancers, and representatives of subcontractor companies.
2. Data Controller and Contact Information
Data Controller
MAYA Consulting Oy
Business ID: 3555329-7
Itämerenkatu 3
00180 Helsinki, Finland
Privacy-related inquiries
Email: info@mayaconsulting.fi
3. Who does this Privacy Notice apply to?
This Privacy Notice applies to:
- Independent consultants and freelancers who work, or may work, with MAYA
- Employees, owners, consultants, and representatives of subcontractor companies
- Potential experts identified through referrals, professional networks, public sources, or previous business contacts
- Professionals whose CVs, profiles, or competencies are evaluated for customer assignments or project opportunities
4. What Personal Data Do We Process?
Depending on the nature of our cooperation and assignments, we may process the following categories of personal data:
Contact Information
- Name
- Company
- Job title or professional role
- Email address
- Phone number
- Other business-related contact details
Professional Profile Information
- CV or résumé
- Employment history
- Education
- Skills and certifications
- Language proficiency
- Industry expertise
- Technology expertise
- Project experience and professional roles
Assignment and Commercial Information
- Availability
- Preferred roles and assignments
- Location
- Remote and on-site working preferences
- Areas of interest
- Notes related to matching expertise with customer needs
- Agreed rates and contractual information
Communication Data
- Emails
- Teams and other collaboration platform communications
- Meeting notes
- Other communications with MAYA, customers, or business partners
System Access Information
- User accounts
- Access rights
- Authentication and login information
- System and audit logs
We do not intentionally request or process special categories of personal data, such as health information, political opinions, religious beliefs, trade union membership, or other sensitive personal data.
We kindly ask that such information is not included in CVs, professional profiles, or other materials submitted to MAYA. If we receive sensitive information unintentionally, we may remove it from internal records and customer-facing documents and request an updated version.
5. Sources of Personal Data
Personal data is typically obtained:
- Directly from you
- From the company you represent
- Through communications between you and MAYA
We may also create or receive information during assignment discussions, project delivery activities, customer engagements, and MAYA's sales and resource management processes.
To identify suitable experts and subcontractors, we may use limited professional information available from sources such as:
- LinkedIn and other professional networking platforms
- Public company websites
- Public professional profiles
- Industry events and conferences
- Referrals from customers, partners, subcontractors, or MAYA employees
Where personal data is collected from public sources or referrals, we will provide this Privacy Notice no later than our first communication with you, or within one month of collecting the data, unless an exception under applicable data protection legislation applies.
Updates to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in legislation, business practices or services.
The latest version will always be available on our website.
Questions?
If you have any questions regarding privacy, data protection or how we process personal data, we're happy to help.
Email: info@mayaconsulting.fi
Straightforward, transparent and respectful handling of personal data is part of how we do business.
