Privacy Policy

1. Controller 

Maya Consulting Oy (“Maya”, “we”) 

Mechelininkatu 1A, 00180 Helsinki 

2. Contact information 

Got a question about data protection at Maya? Contact us at info@mayaconsulting.fi and we’ll get back to you.  

3. What is this notice for? 

We collect certain personal data about our clients, potential clients, partners, individuals who want to hear about our services, news, as well as recruitment candidates.  

We collect this data so that we can, for example, be able to respond to requests for new business, send newsletters to our subscribers, and process job applications sent to us via our website or email. We also use analytics on our website to learn more about how it is used and how we can improve it.  

This Privacy Notice holds information about the data we collect about you and how we use it to better your experience and our services.  

4. What data do we collect, and how do we use it?  

Recruitment candidates 

When you apply for a job at Maya or one of our group companies or we contact you for recruitment purposes, we may collect the following information about you (you may have provided this information on our website, email, LinkedIn, or we’ve got the information during the recruitment process or from public sources if allowed under the applicable law): 

• Your name and contact information 

• Professional interests & skills 
• Cover letter, CV, other files and information that you personally wish to share with us 
• Link to your LinkedIn and/or other possible profile (e.g. Github) 
• Other relevant information we’ve got during discussions, interviews, and other communication between you and Maya, which is necessary for processing the application.  

We use this data only for the purposes of processing your application and communicating with you during the recruitment process. We don’t share your information with anyone else without your consent unless required by applicable laws or requests by public authorities.  

Clients, partners , and other contacts 

Our customers and their employees privacy matter to us. Therefore we hold only necessary data in order to provide our services and to be able to stay in touch with you. We collect and process the following data: 

• Name, title and contact information 
• Information on your organisation and your position in it 
• Your request and communication with Maya and the necessary information such as services ordered and provided, billing information, information on meetings, and communication between you and Maya).  
• Information on marketing or invitations to our events concerning you. 

We obtain this data when you send contact requests to us, by receiving the data from a reliable public source or in the context of our services to you or through our existing customership and co-operation.  

We use this data for 

• Managing our business relationship with you 
• Processing business opportunity requests sent to us, providing our services and information sharing of Maya’s service offering related to such requests.   
• Promoting our services, communicating with you and sending invitations about our events.  
• Analyzing, planning and improving our operations and services 

Your data is not shared with any other parties outside of Maya’s group companies with out your consent or unless required by applicable laws or public authorities. We may share your information data with our trusted partners in processing your business request or provision of our services requires us to do so.  

5. Cookies, Analytics, Marketing Tools 

Our website makes use of cookies to store and retrieve information about your visit. When you visit a website or application, a piece of software called Cookie stores and retrieves information about your visit. They are part of your web browser and help keep track of your preferences and previous activities. You can find more information about cookies at www.allaboutcookies.org.  

We use cookies and log files to analyze trends, administer the website, track users’ movements around the website, and gather demographic information about our user base. We may receive anonymized reports based on the use of these technologies on an aggregated basis. We also use this data to provide the site’s content, ensure the functionality of our information technology systems, and optimize our website. The data of log files will be stored separately from your other personal data.  

Users can control and refuse the use of cookies at the individual browser level. Cookies installed can be deleted. If you have visited our website in the past and would like to make changes to your cookie preferences, please first clear the cookies from your browser and then update your cookie preferences. If you reject cookies, you may still use our website, but your ability to use some features or areas of our website may be limited. 

When you visit our website, the following categories of cookies will be set in your browser: 

Functional  

These cookies are essential in order to enable you to move around our website and use its features. Without these cookies our website may not work as intended.  

Statistics 

These cookies collect information so we can analyze how visitors interact with our site. They don’t collect information that identifies a visitor. All collected information is anonymous and is only used to improve our website performance.  

Marketing 

These cookies allow us to measure and analyze the effectiveness of our targeting campaigns as well as to understand user behaviour on our website. These cookies are typically placed by third parties platforms we use to execute advertising campaigns. This cookies allow us to provide advertisements relevant to you.  

6. Third-party applications 

Google Analytics 

We primarily use Google Analytics to measure how users interact with our website. Google Analytics deploys various cookies in order to generate information such as the time, place, and frequency of your visits to our site. Google uses this information to evaluate how you use our site, provide reports on web activity, and perform other functions related to our website. You can read more about these cookies and how Google safeguard them here. 

Google Tag Manager (GTM) 

We use Google Tag Manager (GTM”) to manage JavaScript and HTML tags used for tracking and measurement on our website. Tags are small snippets of code that are used to measure website traffic and user behavior: to understand the impact of online advertising and social channels; to set up remarketing and orientation towards target groups; and to test and optimize websites. Google Tag Manager allows us to easily manage our tags. 

7. Transfer of data outside of the EU/EEA 

Maya doesn’t transfer your data outside EU or EEA. In case of providing our services or usage of sub-contractors, we may share your information with our trusted partners in processing your business request or provision of our services requires us to do so.  

8. How long do we store your data? 

Recruitment candidates: We store the data collected in connection with the recruitment process for 3 years from the date of the last contact with you. If you wish, we may also store your data for a longer period in order to get touch about future opportunities.  

Our customers, and requests for new business: We store data only as long as is necessary for the respective purpose. This period depends on the case at hand. Therefore we review the necessity of our data regularly and delete data when it’s no longer needed.  

9. What rights do you have? 

You have the right to request access to, erase, and correct your personal data as held and processed by Maya, as well as to send us any other requests based on the applicable data protection laws (e.g. request restriction of processing of the data). Further, you always have the right to prohibit us from sending event invites or other marketing messages to you. Please send any requests concerning your data to the email addresses set out above in Section 2. 

Data protection laws are supervised in Finland by the Finnish Data Protection Ombudsman. If you have questions belonging to the jurisdiction of the Data Protection Ombudsman, or if you wish to lodge a complaint regarding the processing of personal data, you may contact the Data Protection Ombudsman’s office as instructed at www.tietosuoja.fi.

 

10. How do we secure your data? 

All personal data we collect is confidental. Your data can only be accessed by the Maya employees or our group employees when it’s necessary for them to perform their work related to your data.  

Our company network and equipment have been secured by using appropriate measures to protect your personal data.  

11. Changes to this Privacy notice 

We may update this Privacy Notice as we improve our website and operations. The updated notice will be made available on our website.